Top 7 Workplace Time Management Tips
Why are the time management skills important to employers?
If you are able to take control of your time, it means you are able to execute given tasks effectively and will meet all scheduled deadlines.
Simple logic really, yet many of us still find ourselves distracted, focusing on low-priority tasks and often saying “I don’t have the time…”
There is no size that would fit us all, therefore you must learn how to time manage yourself.
Every employee should find productivity techniques that are the most suitable for their personality and working style.
Good time management skills make an individual punctual and disciplined.
Use these guidelines to get you started. Stephen Covey, the author of the Seven Habits of Highly Successful People, believes that to be successful we must take charge of our lives.
He identified 7 practices, that will lead you to effective time management.
Be proactive. Take responsibility for your life.
Start with organizing your desk, PC and all folders in the office.
Your workspace has a big effect on your productivity.
Big declutter will help you find important documents easily and will reduce stress when you need to find something urgently.
Think in a way, that if you will be sick for 2 weeks, will a co-worker be able to find a document without calling you?
Take control of your Inbox, divide your e-mails into groups. If you are dealing with a lot of spam, set up filters, unsubscribe, block senders.
We didn’t go through the GDPR policy for nothing.
Covey breaks down the word ‘responsibility’ into “response-ability”, which means you have the power within you to choose how you will respond to any event or action.
It has nothing to do with your conditions, but with the way how you choose to behave.
Make conscious choices that reflect your values. You would like more plants in your workplace? Bring some in!
Begin with the end in mind. Define your mission and goals.
Setting goals and actually achieve them is a crucial process for building confidence.
Surround yourself with motivational items, that will remind you of a goal or dream you want to achieve.
It will remind you why you are making these changes and keep you on the right track.
What is your employers’ goal?
Make sure you know what is it and how you will contribute to its achievement.
Put first things first. Prioritize, and do the most important things first.
In other words, To-do lists work.
They help you stay on track and keep you organised.
Monotasking – focus on one task at the time.
Many people write their tasks down on paper, but in our era of technology there are also many apps to help you (Toggl, Workflow, Trello, Timely etc.)
Think win-win. Have an everyone-can-win attitude.
Make your life and work a co-operation instead of a competition.
We know, competition is good when it pushes your limits and makes you do better.
It is healthy when you compete with yourselves.
Competition becomes bad when you degrade yourselves because you didn’t win something, or you win and make yourselves seem superior to others.
Win-win leads to teamwork and a better relationship in the workplace.
Seek first to understand, then to be understood. Listen to people sincerely.
Understand and value the differences in your co-workers.
You have the opportunity to create synergy, which will allow you to bring more openness and creativity to the workplace.
Once you know your team, you can delegate tasks to the right people.
This way you will execute goals more efficiently and save a lot of time.
Synergize – work together to achieve more.
Make a list of people who irritate you. How are their views different from yours?
Try to put yourself in their shoes for a moment.
Next time there is a disagreement, you will understand them better and it will be easier for you to communicate and work towards the same goal.
Now make a list of people you do get along with. What do you have in common?
In what situation you have a great synergy and excellent teamwork?
What do you need to do to recreate these conditions?
Sharpen the saw. Renew yourself regularly.
Recognise the importance of self-education and devote your time to increase your knowledge and experience.
There is plenty of free training online in your work field, and once you are an expert in what you do, you can save a lot of time to reach your targets.
Search and try new ideas and techniques in your field.
Your employer, as well as your co-workers, will appreciate the efforts and you can expect a promotion soon.
And remember, courage and knowledge are the most important qualities to succeed in every human challenge, including a job.
If you dread your current position, get in touch with our team today, we recruit in multiple industries and can help you secure your dream job.